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HR Training Coordinator

    MediQuant, LLC

     

    SUMMARY

    The Training Coordinator’s role is more focused on executing specific stages of the training plan; specifically, identifying attendees, enrolling in training course or program, tracking and reporting completion of training, and managing the day-to-day minutiae of a training project.

    Once the master training schedule has been outlined and approved, the Training Coordinator helps keep all parts of the training and development program organized and running according to plan. This may involve communicating between management and various team members, setting times and dates for training and relaying any issues with timelines or budgets to the Human Resource Manager.  Because a Training Coordinator's job revolves around the heavily administrative work required to keep all stages of a project moving forward, responsibilities may include work with spreadsheets and reporting, and regularly maintaining and filing paperwork.

    JOB DUTIES and ESSENTIAL FUNCTIONS. 

    A qualified individual must be able to perform the essential functions of the job as listed, with or without accommodation.  (An Asterisk (*) Identifies an Essential Function).

    1.      Under the supervision of the Human Resource Manager, the Training Coordinator annually creates the MediQuant Master Training Calendar, and continuously updates the calendar to reflect all training opportunities. (*).
    2.      Creates and manages a database tracking completed training for all team members (courses completed, pre-and post-training evaluations) and feedback on instructional effectiveness. (*)
    3.      Creates and maintains curriculum database or filing system and instructor. (*)
    4.      Provides administrative support to training program as needed.

    Competencies
    •       Organization
    •       Communication Proficiency (particularly via phone and email)
    •       Problem Solving
    •       Time Management
    •       Attention to Detail/Thoroughness
    •       Results Driven
    •       Technical Skills and Data-Entry


    Supervisory Responsibility.   None.
    Work Environment.  This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
    Physical Demands.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
    Position is primarily stationary with the need to stand or sit 80% of the workday.

    Manual dexterity: Constantly operates a computer and other office productivity machinery, such as a keyboard, mouse, and computer printer.

    The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 20 pounds.


    Position Type/Expected Hours of Work.  Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:30 a.m. to 3:30 p.m. and is expected to work 40 hours each week.


    Travel.  Travel may be local during the business day for set-up at remote locations secured for training.  Some out of the area and overnight travel may be expected.

    Required Education and Experience:
    •       Associates Degree in Business or a related field such as Organizational Development, plus two or more years previous experience in an executive assistant, training assistant, or project coordinator role.
    •       Proven interpersonal skills with experience managing mid-scale master calendars.
    •       Ability to work effectively both independently ad as part of a team. 
    •       Ability to work on tight deadlines
    •       Solid working knowledge of office processes and of related computer software and        electronic communications tools.  Specifically, advanced MS Office experience: Access, MS       Word, Excel, and Outlook.

    Preferred Education and Experience:
    •       B.S. in Management or related field
    •       One-year previous experience working in Human Resources (Assistant, Specialist, or Generalist position)
    Additional Eligibility Qualifications.  None required for this position.
    Work Environment. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    Physical Demands. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Position is primarily stationary with the need to stand or sit 80% of the workday.

    Manual dexterity: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

    Frequently must analyze, memorize, problem solve, read and perform simple to complex math.
    May frequently move computer equipment (laptop computer) weighing less than 10 lbs.

    The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 40 pounds.

    Work Authorization/Security Clearance (if applicable).  In compliance with Federal employment laws, MediQuant will verify the identity and employment authorization of each person hired.

    AAP/EEO Statement.  MediQuant, Inc. is an equal-opportunity employer.

    Other Duties.  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time

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